Best picks · US edition
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'AI scheduling' covers two different things. Some tools use AI to plan your own calendar (Reclaim, Motion). Others are scheduling software that has added AI features, such as Calendly's Callie, Acuity's AI Booking Assistant, Cal.com's Cal.ai phone agent and Fresha's AI Concierge.
Prices as ofUSD as published
Best AI assistant with a free plan
Reclaim.ai
AI habits, focus time and smart meetings; free Lite plan, then Starter and Business per seat.
- Free plan
- Yes (Lite)
- Entry price
- From $10 per seat/month (annual billing)
Best AI planner for tasks and meetings
Motion
AI schedules tasks and meetings together; more expensive.
- Free plan
- No (free trial)
- Entry price
- From $19 per seat/month (annual billing)
Best AI add-on for meeting scheduling
Calendly
Notetaker and Callie AI on Standard Plus and Teams Plus.
- Free plan
- Yes: 1 event type, 1 calendar
- Entry price
- From $10 per seat/month (annual billing)
Best AI phone agent in a scheduler
Cal.com
Cal.ai phone agent alongside open-source scheduling.
- Free plan
- Yes: 1 user, unlimited event types
- Entry price
- From $12 per user/month (annual billing)
Best AI for client appointments
Acuity Scheduling
AI Booking Assistant on Premium.
- Free plan
- No (7-day free trial)
- Entry price
- From $16 per month (annual billing)
Best AI add-on for salons
Fresha
AI Concierge add-on, $29.95 to $99.95 per location (from Fresha's US page).
- Free plan
- No (7-day trial; Fresha used to be free)
- Entry price
- From $14.95 per bookable team member/month
How we chose
We compared every tool we track against these criteria, using each vendor's published prices and features as of November 2, 2026. We haven't run hands-on tests of every tool for this edition; see the methodology.
- What the AI actually does (plans your time, or talks to customers)
- Published price for the AI features
- Whether it replaces or adds to a normal scheduling tool
Side by side
| Tool | Best for | Free plan | Entry price | Links |
|---|---|---|---|---|
| Service businesses: coaches, therapists, salons and studios | No (7-day free trial) | From $16 per month (annual billing) | Review · Visit site | |
| Tech-savvy teams, developers and anyone who wants open source or self-hosting | Yes: 1 user, unlimited event types | From $12 per user/month (annual billing) | Review · Visit site | |
| Solo professionals, sales and recruiting teams booking meetings | Yes: 1 event type, 1 calendar | From $10 per seat/month (annual billing) | Review · Visit site | |
| Salons, barbers and spas, especially in the UK | No (7-day trial; Fresha used to be free) | From $14.95 per bookable team member/month | Review · Visit site | |
| Individuals and small teams who want AI to plan tasks and meetings | No (free trial) | From $19 per seat/month (annual billing) | Review · Visit site | |
| Knowledge workers and teams who want AI time-blocking | Yes (Lite) | From $10 per seat/month (annual billing) | Review · Visit site |
Features at a glance
| Tool | Free plan | Payments | SMS reminders | HIPAA option | Teams | AI features | Marketplace | Video calls |
|---|---|---|---|---|---|---|---|---|
| Reclaim.ai | Yes (Lite) | No | Not checked | Not checked | Per seat | AI habits, focus time, smart meetings | No | Not checked |
| Motion | No (free trial) | No | Not checked | Not checked | Team plans per seat | AI auto-schedules tasks and meetings | No | Zoom, Teams |
| Calendly | Yes: 1 event type, 1 calendar | Stripe, PayPal | Not checked | Not checked | Teams plan; routing | Notetaker and Callie AI (Plus plans) | No | Zoom, Teams, Meet |
| Cal.com | Yes: 1 user, unlimited event types | Stripe | Not checked | Not checked | Teams plan | Cal.ai phone agent | No | Zoom |
| Acuity Scheduling | No (7-day free trial) | Stripe, Square, PayPal | From Standard | BAA on Premium | Calendars by plan (1, 6, 36) | AI Booking Assistant (Premium) | No | Zoom |
| Fresha | No (7-day trial; Fresha used to be free) | Own payments | Not checked | Not checked | Priced per bookable member | AI Concierge add-on | Fresha marketplace (20% new-client fee) | Not checked |
'Not checked' means our research didn't confirm the feature either way; it doesn't mean the tool lacks it. Features are from vendor pricing pages and documentation as recorded on November 2, 2026.
Questions people ask
Is there a free AI scheduling assistant?
Reclaim.ai has a free Lite plan. Motion offers a free trial but no free plan.
Related
Sources
Prices and features as recorded on November 2, 2026 from these pages (research pass 26 October to 2 November 2026). Prices change: check the vendor's page before you buy. Spotted something out of date? Tell us.
- Reclaim.ai: https://reclaim.ai/pricing
- Motion: https://www.usemotion.com/pricing
- Calendly: https://calendly.com/pricing
- Calendly: https://calendly.com/help/choose-the-right-calendly-plan-for-your-team
- Cal.com: https://cal.com/pricing
- Acuity Scheduling: https://acuityscheduling.com/pricing
- Fresha: https://www.fresha.com/en-GB/pricing
- Fresha: https://theaitill.com/tools/fresha